3 Common Misconceptions About New Business Systems


Many companies blindly follow “if it’s not broken, don’t fix it” mantras, but how can you adapt to broader business changes if you’re stuck in old habits and routines? Many businesses have been employing the same administration methods for years and haven’t recognised the benefits of the adapting technology in the market. But in many cases change can be a good thing! This blog post addresses some common change misconceptions.  

So why are so many companies afraid of organisational change?

Our natural reaction is usually to avoid change and stay within our comfort zones. As a training management software house, we’ve listened to manager concerns and helped to address their worries. There are many misconceptions surrounding implementation of new business systems and many of these challenges have simple solutions!

New strategies can invite employees to explore different techniques and provide opportunities to enhance your business. It could also improve performance, reduce costs and increase efficiency, along with several other advantages. We’ve listed some of the main misconceptions about organisational change and reasons why you shouldn’t fear it.

Misconception #1: It will be too expensive

One of the main concerns for many managers is the cost associated with implementing a business system. Of course, its undeniable that change will require some expenditure and investment of time, money and resources. Usually, the more complex the change, the more investment will be needed.

But, what is crucial, is understanding the potential return on investment of these new processes. By assessing and renewing existing administration processes, you will be able to increase efficiency and discover gaps within your methods. This could reduce risks or errors and increase your overall performance! Any significant transformation in your company will require investment, but if you find the right system, you will soon see the benefits.

Cartoon businessman in front of bar graph showing increasing trend

Misconception #2: It will take too long to implement

Managers are often put off by the amount of time that will be required to carry out any changes. Well, any major change won’t be a quick fix, but over time you will soon be able to measure the benefits of your new system.

By clearly defining your motivations and objectives, and with a successful plan in place, you can monitor your progress against pre-defined, realistic milestones. This is really important in assessing your business direction and your development throughout the change. Business visibility is crucial in ensuring that all employees are aware of how long the process will take and what they should expect. If you follow these simple guidelines, the time you invest in the change should increase efficiencies and save your company even more time in the long-run!

With an automated training administration system, you could save up to 50% admin time! Find out what you could do with your time savings with this fun infographic.

Misconception #3: It might not work

What if employees aren’t on board? What if the change isn't successful? What if we want to reverse the decision? Implementing a new system is a strong commitment and understandably there are concerns about whether the change will be positively received within the organisation.

But, with any business decision, you should always do your research before making any commitments. This could involve speaking to an expert, reading around the topic and maybe even setting a trial period to see how it goes. If you’re considering a new software to automate your administration processes, then it might also be useful to demo the system.

Finding the right supplier who can provide you with enough help and support, is crucial in management software. With any problems you might face, they must be there to assist you and address your concerns.

What are you waiting for?

There are hundreds of management and administration systems on the market that help automate business processes and increase efficiencies. If you’re still employing manual data-input processes, then you might want to think about a new strategy! Business change can provide many opportunities to develop within your company and increase employee performance. If your employees feel supported throughout the process, then they are more likely to feel positive about the change which could boost their confidence and morale.

Our next blog will highlight some of the key ways to support your employees throughout an organisational change so stay in touch if you would like to find out more! Or you can subscribe to our blog to keep updated!

If you would like to find out more about the opportunities for automation within your training company, why not download our whitepaper on 10 ways to automate?

10 ways to automate whitepaper

Other related articles include:

How Automating Processes Could Benefit Your Finance Team

How A Course Management System Can Enhance Your Brand