Learn more about accessplanit's Google Calendar Integration
Synchronise your training management
Synchronise your trainer's calendars
This module is available at an additional cost
This new integration allows you to synchronise your trainers' accessplanit calendars with their Google calendars to streamline your operations and give you real-time visibility of your trainers' availability.
You can choose to push calendar appointments from accessplanit into the trainer’s Google Calendar calendar, pull information from the trainer’s Google Calendar calendar into their accessplanit calendar, or both!
The benefits of using accessplanit's Google Calendar integration
Maintain synchronisation of events in both Google and your accessplanit training management software
Complete diary transparency to eliminate double bookings
No more double bookings
Reduce the risk of double booking trainers and rooms
Remove dependency on trainers logging in to define their availability
Up-to-date and real time resource availability and information
Push or pull information to and from trainer's Google calendars into their accessplanit calendar, or both
Can I choose to push appointments from accessplanit to Google for some trainers, and pull appointments from Google into accessplanit for others?
Yes! You define per trainer whether their calendar appointments will be pushed to Google, pulled from Google, or both.
Who do I need to involve to get my Google Calendar integration configured?
To set up your Google Calendar Integration you will need to involve a member of your team that has access to the admin console for Google Workspace.
How often do the calendars sync?
Appointments are synchronised between accessplanit and Google Calendar every 15 minutes
Can I stop the calendar pushing and pulling calendar appointments for a specific trainer?
Yes! For this trainer, access their Google Calendar settings and change their ‘Sync Direction’ setting to ‘No Sync’
Do you support recurring Google appointments?
Yes! If a trainer has scheduled a recurring meeting/appointment in their Google Calendar, this will be brought into their accessplanit calendar as individual appointments
Does the integration work with time zones?
Yes, the time zone information is used when pushing appointments to Google, and when pulling appointments from Google into accessplanit
How far in advance does the integration look to pull appointments back from Google?
The integration will get appointments from your trainer’s calendar to cover the next 3 months
Are cancelled courses sent to the trainer’s Google Calendar?
Yes there are, instead of deleting the course from their calendar, cancelled courses are sent to Google with the title ‘Cancelled Training: Name of course’, this ensures that the trainer is aware that the course is not running